Parts & Materials Procurement (PMP)

Chairperson:  Mike Hastings

The purpose of this report is to begin committee work on the formats needed to allow electronic procurement of parts and materials in the collision repair industry.  We are asking for responses and feedback from insurance carriers, repairers, parts distributors, materials distributors, business management systems, third party intermediaries and software companies regarding all communications needed to complete the procurement and/or documentation of parts and materials within the collision industry.   
The first objective will be to establish communication framework by identifying relationships to existing data elements, data flows and connection points. This information will then be assembled to develop transmission formats that will enable the many facets and messages systems needed for electronic procurement of parts and materials.

Develop standard formatting that will enable electronic procurement of parts and materials within the collision industry. This development will create the tools for participants to enable bi-directional communication of data and messaging capability between all parties.  
Scope & Objectives

The Parts and Material Procurement Committee will focus on:
  • Providing transmission formats for the order, order response, and final bill.
  • Providing Industry definitions for all entities involved in this process.
  • Providing Industry definitions for formats and messaging elements.
  • Establishing relationships to existing data elements.
  • Determining the benefits to all industry segments.
  • Developing a standard formatting for data communications.
  • Providing a format to facilitate the distributing a single parts order between OEM, Non-OEM, recycled, reconditioned and remanufactured parts distributors/suppliers.
  • Developing the tools and formats for consolidating actual parts ordering information so ordering information can be communicated to appropriate entities.
  • Establishing Parts and Material Procurement Implementation Guide(s).
  • Developing new message types, code lists and/or fields (as needed) to facilitate parts and materials procurement.
  • Messages will include the full spectrum of the order management process; including the parts and materials request, request response, change order, status, returns, and cancellations.
Operating Guidelines
  • To incorporate all potential business entities in the business processes
  • To work within the Committee to establish goals and timelines
  • To provide an open working relationship with the Committee within the antitrust guidelines.

Industry Segments Affected
Parts Provider-- Any company whose businesses concern is distribution and disbursement of parts to the collision repair industry. The provider can provide one part type (OEM, etc.) or multiple part types.
Materials Provider -- Any company whose businesses concern is distribution and disbursement of materials to the collision repair industry. The provider can provide any materials used in the auto body repair process.
Repair Facility – Any company whose business concern is to repair damaged vehicles.
Information Technology Companies — Any company that develops software and/or services related to estimates, data communications and/or data consolidation. 
Data Recipients — Any company that utilizes parts and/or material data as part of information consolidation. 
Business Management System Providers — A company whose main business concern is consolidation and categorization of auto repair information to enable it to manage its business.
Third Party Intermediaries – Any company that develops software, databases and/or services related to vehicle repair assignments, vehicle repair data communications and/or vehicle repair data consolidation. 
Industry Participants
  • Repair Facilities
  • Insurers
  • Parts Distributors
  • Materials Distributors
  • Business Management System Providers
  • Information Providers
  • Third Party Intermediaries

 For more information, email