Vehicle Diagnostic Scanning

Chairperson:  Darrell Amberson
The purpose of this committee is to define business information passing between parties as it relates to the collision repair and related industries.  We are asking for responses and feedback from the industry at-large relative to the work the committee has done to date, and to emphasize the importance of continued work in this area.
The first objective will be to develop a single focus of the committee’s scope, objectives and goals.  It is evident that a framework has already begun that can drive future progress, and success will be dependent upon an expanded active participation.
At the first scanned processes was the objective to capture scan information both before and after the repair. This was later expanded to capture interim scans, these may be required for the proper repair process.
Scanning has been and continues to be, and industry discussion and remains an open issue on when to scan and payment for the scans. These issues are not within the scope of this committee.
CIECA’s SCAN Committee’s goal is to develop and maintain messaging standards and codes aimed at receiving and recording repair related scans for after the accident and before repair, to interim steps in the repair process, and the final scan upon repair completion. 
To recognize authorizations can come from the insurance company and/or the owner. To accommodate every source for the authorization, that varies in the industry. Recognizing it is required by some insurance companies for their authorization.
The SCAN standards will be able to communicate images, XML records, JSON records, pdf's, or CSV (comma-separated values) records to accommodate the various scan tools. To accommodate all sources of scans that can be from the repair facility, 3rd party vendors, appraisers, adjustors, dealerships, the OEMs and even from the vehicle.
Scope & Objectives
The SCAN Committee will focus on the potential and process of:
  • Determine the benefits to all industry segments
  • Provide industry definitions (including questions and answers) and process flows
  • Develop a standard format for data communications
  • Establishing relationships to existing data elements
  • Developing a business workflow and providing industry definitions for all entities involved in this process
  • Developing new message types, code lists and/or fields (as needed) to facilitate SCAN messages
  • Establishing SCAN Implementation Guide(s) & and Appendix C Documents
  • Facilitating industry practices for using scans to ensure quality and safety and protection from liability
  • Develop industry processes while recognizing
  • The scan process itself is self-policing
  • That once a scan is ordered there is not always a follow up to see if a pre-scan or interim scans are taken
  • The scans can be requested at all times
  • The scans are to ensure repairs are addressed correctly as specified by the OEMs
  • The need to include calibration specifications & requirements from OEMs and corresponding measurements in the scan messages
  • The final scan that ensures the repair was completed correctly is most commonly requested and clarification on what was done is sometimes required
  • Assist to the degree possible, aid Insurance Companies, Repair Facilities, and all parties looking for clarification as to the need for scans for an accident, as well as when multiple scans are needed. This includes when and who to charge for the scans.
  • Develop the standards and processes for when scans will be stored and where to store the scans. At a minimum, scans will be stored with the repair order.
  • To clearly define a scan definition, and communicate it is a collection of diagnostics acquired from the vehicle by a scanning device, which may be the vehicle itself
Operating Guidelines
  • To incorporate all potential business entities in the business processes
  • To work with the group to respond to group goals and timelines
  • To provide an open working relationship with the Committee within the antitrust guidelines
  • To coordinate all standards development with STAR and related organizations
Industry Segments Affected
  • Insurance Companies:  Property and Casualty insurers in one or multiple lines of business who acts on behalf of their policy holder and impacted parties for the repair of vehicles
  • Repair Facilities: Any company whose business concern is to repair damaged vehicles, including repairs performed under an OEM repair certification program.
  • Fleet Companies: Fleet companies (including rental, etc.) and their representatives involved in managing repair process of vehicles for their companies or client companies
  • Other Entities: Other parties whose business includes scanning of vehicles, these include mechanical repair facilities, auto recyclers, 3rd party vendors, appraisers, adjustors, dealerships and the OEMs. This may include legal entities. This will include CPOs (Certified Pre-Owned for non-new vehicles)
  • Information Technology Providers: Any entity that develops and/or maintains software applications or services related to the delivery of vehicle repair information
  • Third Party Administrators: TPA, the companies whose main business is to administer the claim and repair process life cycle for insurance carriers and repair facilities
  • Legal Firms: Firms that may be involved in litigation of liability