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Automated Procurement Committee:
Charter/Mission
Background
The purpose of this report is to begin committee work on
the formats needed to allow electronic procurement of
parts and materials in the collision repair industry. We
are asking for responses and feedback from insurance
carriers, repairers, parts distributors, materials
distributors, business management systems, third party
intermediaries and software companies regarding all
communications needed to complete the procurement and/or
documentation of parts and materials within the collision
industry.
The first objective will be to establish communication
framework by identifying relationships to existing data
elements, data flows and connection points. This
information will then be assembled to develop transmission
formats that will enable the many facets and messages
systems needed for electronic procurement of parts and
materials.
Mission
Develop standard formatting that will enable electronic
procurement of parts and materials within the collision
industry. This development will create the tools for
participants to enable bi-directional communication of
data and messaging capability between all parties.
Scope & Objectives
The Parts and Material Procurement Committee will focus
on:
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Providing transmission formats for the order, order
response, and final bill.
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Providing Industry definitions for all entities involved
in this process.
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Providing Industry definitions for formats and messaging
elements.
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Establishing relationships to existing data elements.
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Determining the benefits to all industry segments.
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Developing a standard formatting for data
communications.
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Providing a format to facilitate the distributing a
single parts order between OEM, Non-OEM, recycled,
reconditioned and remanufactured parts
distributors/suppliers.
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Developing the tools and formats for consolidating
actual parts ordering information so ordering
information can be communicated to appropriate entities.
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Establishing Parts and Material Procurement
Implementation Guide(s).
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Developing new message types, code lists and/or fields
(as needed) to facilitate parts and materials
procurement.
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Messages will include the full spectrum of the order
management process; including the parts and materials
request, request response, change order, status,
returns, and cancellations.
Operating Guidelines
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To
incorporate all potential business entities in the
business processes
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To
work within the Committee to establish goals and
timelines
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To
provide an open working relationship with the Committee
within the antitrust guidelines.
Industry Segments Affected
Parts Provider - Any company whose businesses
concern is distribution and disbursement of parts to the
collision repair industry. The provider can provide one
part type (OEM, etc.) or multiple part types.
Materials Provider - Any company whose businesses
concern is distribution and disbursement of materials to
the collision repair industry. The provider can provide
any materials used in the auto body repair process.
Repair Facility – Any company whose business
concern is to repair damaged vehicles.
Information Technology Companies—Any company that
develops software and/or services related to estimates,
data communications and/or data consolidation.
Data Recipients—Any company that utilizes parts
and/or material data as part of information consolidation.
Business Management System Providers— A company
whose main business concern is consolidation and
categorization of auto repair information to enable it to
manage its business.
Third Party Intermediaries–Any company that
develops software, databases and/or services related to
vehicle repair assignments, vehicle repair data
communications and/or vehicle repair data consolidation.
Industry Participants
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